Privacy Policy

Who we are

The data controller for this website is TopInNews, based at 17 Barnes High St, London SW13 9LW. You can contact us regarding data matters at [email protected] or by calling +44 20 8876 3775.

What data we collect

We may collect the following categories of personal data:

• Contact information: name, email address, telephone number, and organisation name when you submit our contact form.
• Message content: the text of any enquiry you send us.
• Usage data: IP address, browser type, pages visited, time on site, and referring URL, collected automatically via server logs and analytics tools.
• Cookie data: preferences and session identifiers stored in cookies as described in our Cookie Policy.

We do not collect sensitive personal data (as defined under UK GDPR Article 9) and do not process financial account details of any kind.

How we use your data

• To respond to enquiries: Contact form submissions are used solely to reply to the question or request you have made. Legal basis: legitimate interests (UK GDPR Article 6(1)(f)).
• To improve our website: Aggregated usage data helps us understand how visitors use the site and identify areas for improvement. Legal basis: legitimate interests.
• To comply with legal obligations: We may retain certain records as required by applicable UK law. Legal basis: legal obligation (UK GDPR Article 6(1)(c)).
• Cookie preferences: We store your cookie consent choice to avoid asking repeatedly. Legal basis: consent (UK GDPR Article 6(1)(a)).

Data retention

Contact form data is retained for up to 12 months from the date of receipt, after which it is securely deleted unless a longer retention period is required by law. Usage and analytics data is retained in aggregated form for up to 26 months. Cookie preference records are retained for 12 months from the date of consent.

Sharing your data

We do not sell, rent, or share your personal data with third parties for marketing purposes. We may share data with:

• Hosting and infrastructure providers who process data on our behalf under appropriate data processing agreements.
• Analytics service providers operating under data processing terms compliant with UK GDPR.
• Law enforcement or regulatory bodies where we are legally required to do so.

Any third-party processors are required to handle data only as instructed and in accordance with applicable data protection law.

International transfers

Where personal data is transferred outside the UK, we ensure that appropriate safeguards are in place as required by UK GDPR Chapter V, including adequacy decisions or standard contractual clauses approved by the Information Commissioner's Office (ICO).

Your rights

Under UK GDPR, you have the following rights in relation to your personal data:

• Right of access: to request a copy of the personal data we hold about you.
• Right to rectification: to ask us to correct inaccurate or incomplete data.
• Right to erasure: to request deletion of your data where there is no overriding legal basis for retention.
• Right to restriction: to ask us to limit how we use your data in certain circumstances.
• Right to object: to processing based on legitimate interests.
• Right to data portability: to receive your data in a structured, commonly used format where processing is based on consent or contract.
• Right to withdraw consent: where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, contact us at [email protected]. We will respond within one calendar month as required by UK GDPR Article 12.

Complaints

If you believe we have handled your personal data improperly, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection. The ICO can be contacted at ico.org.uk or by calling 0303 123 1113.

Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or disclosure. These include encrypted data transmission (HTTPS), access controls, and regular security reviews. No method of transmission over the internet is entirely secure; we take reasonable steps to protect data but cannot guarantee absolute security.

Changes to this policy

We may update this Privacy Policy from time to time. Material changes will be indicated by an updated "Last Updated" date at the top of this page. Continued use of the website after any update constitutes acknowledgement of the revised policy.

Contact

For any privacy-related questions, contact us at:
TopInNews, 17 Barnes High St, London SW13 9LW
Email: [email protected]
Phone: +44 20 8876 3775